Musical Service Provider • Event Music Specialist • Music Education Consultant
Here, we try to answer the most asked questions. If you don't see what you are curious about, please call, email, or use the contact page.
Why Use Wally West Music? Wally is a committed member of the community and a lifelong resident of the Triad. Wally oversees every aspect of the booking process himself, so there's no large agency staff to muddle up the service you expect. Being a performer himself, Wally is proud of the personal and professional relationships he has with every musician, band, group and DJ that is represented. His talent offerings boast a wide variety of musical styles that are the most popular choices for corporate, social and private events. Every musician represented is a working professional with years of experience in the entertainment industry. Wally knows the scene like no other agency, but more importantly, he knows how to match the right music with your event. Wally will negotiate the best price and service for your event with the musician, band, group or DJ. With thorough consultation and negotiation, your event becomes musically stress-free. Wally is a member of the Better Business Bureau and the Greensboro Chamber of Commerce.
How Do I Go About Hiring Music for My Event Through Wally West Music? After we correspond and decide what musician, band, group, or DJ suits your needs best, a deposit and signed contract is issued. All dates are secured on a first-come/first-serve basis. Once we receive your signed contract and deposit, the date is yours! We always contract our work. And you can pay your deposit and balance in cash, by cashiers check, money order, personal check, American Express, Visa, Discover, or Master Card!
How Far in Advance Should I Book Entertainment for My Event? Generally, we recommend no less than 1 to 3 months in advance. For weddings and holiday parties, 6 to 12 months is a good guide line. Having this amount of time prior to your event ensures options. We consider music to be an important addition to your event; therefore, it is good to have plenty of time to consult, choose and secure your entertainment. We also realize that last-minute situations occur, and we have successfully provided music with just a few days notice!
When Do We Get In Touch Prior to My Event? We prefer to begin dialoguing the event approximately two to four weeks prior to the event. It is necessary to begin our conversation at this time to ensure that any special song requests can be honored, and that the flow of the event can be properly planned and discussed. As a rule, at the beginning of your event week we will touch base as well. At this time we will review and confirm all information, discuss any last minute changes, and go through the flow of the event in great detail. The reason for this week-of-event check in is twofold: (a) it keeps the event fresh in our minds, and (b) most last minute changes have usually occurred by this time and we can account for them. We are more than happy to hear from you any time regarding plans for your event. We understand that most people have little experience in planning a party or event. We, on the other hand, have a lot of experience and would be happy to share it with you at any time! For wedding ceremonies and receptions, we send you our questionnaires to fill out prior to our consultations with you to help achieve a personalized event.
Do You Have Liability Insurance? YES! Wally West Music Resource's musicians, bands, groups and DJs are all covered under our $1,000,000 Business Liability Insurance Policy. If you or your venue needs a certificate of insurance, we can easily supply this — just ask. We are fully insured!
How Big of a Performance Area is Required? What are the Power/Electrical Requirements? The size of the performance area varies, depending on which musician, group, band or DJ will be performing. Typically, a 5 - 6 piece band needs an area of about 10 X 20 feet. A stage is not required, but if there is one available, that's great. Usually, bands do not require any additional power other than a couple of standard wall sockets. Two separate circuits would be advisable, particularly if the band you have secured is using lighting.
Can My Musical Entertainment Perform Outdoors? Yes! However, outdoor events can be risky and unpredictable. There is an outdoor clause in our contract that explains the risks involved with such an event. Basically, if there is any possibility of getting wet due to precipitation, or if it's too cold, no band can setup and perform safely outside. To avoid cancellation and loss of money, have an indoor alternative. Please ask about your event and your preference for outdoor performances.
To Summarize, What Is The Process For Securing Musical Service For My Special Event? Here's the way I am accustomed to working with you in planning music for your special event or wedding ceremony and/or reception:
• If desired, we can meet to see if we are a "good fit" for one another. • If you want to move forward to secure my services, I will issue you a contract that covers all the particulars that we've discussed. • You receive this contract via email (or US Postal Mail if you prefer) - look it over, and if everything is agreeable, sign it and return it to me with a deposit - the signed contract and deposit guarantees the date and times. • For Wedding Events - once I receive your contract and deposit, I email you my ceremony/reception questionnaire(s) that I have created that allow you and your fiancée to begin thinking about your ceremony and/or reception music. This questionnaire(s) help us both in determining the overall "feel" of both the ceremony and/or reception, and allow for a full custom-tailored affair! You send me completed copies, then we schedule a meeting time. • We then meet to discuss and begin our "tweaking" process. We can meet one additional time before the wedding date to finalize everything as well.
Securing a musical act for your event allows for up to three personal meetings, as well as unlimited emails and phone calls to plan your event. Additional personal meetings are charged $50.00/hour.